How to Organize a Quiz Night Fundraiser

by Kevin Evoy

Excited team during a trivia night fundraiser

Did you know in Japan, letting a sumo wrestler make your baby cry is considered good luck? Or that Abraham Lincoln was the only US president ever granted a patent? Or that the Declaration of Independence was written on hemp paper? Thanks to society's obsession with trivia, many people have facts like these ready at a moment’s notice. This obsession is what makes hosting a trivia night for a fundraiser such an excellent, cheap, and fun idea.

Here are a few pointers to help you host a trivia night fundraiser:

Pick A Good Date 

Saturday nights are always a wonderful choice to hold a Trivia Night Fundraiser. Weeknights are also a possibility in the Summer, especially if you choose a venue with a "happy hour".

Trivia competitions usually last about 3 hours, so it is recommended you run your event from 7 p.m. to 10 p.m. or 7:30 p.m. to 10:30 p.m. You may have fewer participants if you schedule your event any later than that.

Select A Quality Venue

You will need a spot that has ample tables and chairs, but with enough space in between them to give each team a little privacy. It is also imperative that each team can see and hear the host. If you choose a large enough venue, you will have plenty of space for fundraising activities like food and drink sales, raffles, silent auction items, etc.

Many restaurants and independent cafés will let you use their establishment to book large groups. Try negotiating if they charge a fee to use their space, as they might let you use it for free since you will be bringing in business. If everything works out, they may even let you begin holding your trivia fundraiser weekly or monthly and even help promote it. Public gathering spots like town halls, community centers, and school gyms, are also great places for trivia-themed fundraisers.

Promote Your Fundraiser Event

If you want a good turnout for your fundraiser, promotion is a necessity. Get the word out through community event listings, email blasts, and social media.

If you are planning a large fundraising event, then it is wise to send out press releases to the media, as well as making sure the event has its own website, Twitter feed and Facebook page. Also make flyers and posters and place them in local businesses to help promote the fundraiser. 

Select Interesting Categories and Questions

If you pick categories that are too narrow, or are from a very specific niche such as micro-biology, it may be too hard for the average team (usually five to six people). Chances are they won't have the specialized knowledge to answer. Pick categories that will appeal to a broad range of people, such as entertainment, geography, history and pop culture.  Try to come up with an audio and picture round to keep things interesting.  If you don't have the time to prepare a great quiz, there are many options available at Quizrunners, the go-to company for anything trivia related.  Enjoy your fundraiser!



Kevin Evoy
Kevin Evoy

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